Our services are listed here. Use our Information request/RFP form to submit your meeting requirements or special requests.

Site selection
Hotel contract negotiations
Meeting management and logistics
Onsite meeting management
Vendor contracts
Exhibits management
Marketing/publicity
Continuing education
Registration

Site Selection(back to top)

Location, Location, Location can “make or break” your meeting! Save time and money by letting us do the work for you! We will research and recommend the best venue for your event. At “no-cost” to you, Planning Powers can search sites and negotiate contract(s) for your event.*

Hotel Contract Negotiations(back to top)

Today, hotel contracts are more of a science than an art. Knowledge and Expertise in negotiating meeting contracts and understanding industry trends will save your organization time and money. We will skillfully negotiate a hotel contract that will best suit your needs.

Meeting Management and Logistics(back to top)

Worry-free planning! We will handle all details, so you don’t have to! This service includes: meeting with the hotel staff to determine and review your conference requirements; providing the hotel staff with your function agenda and requirements; finalizing food & beverage arrangements; arranging audio/visual equipment; furnishing the hotel with a rooming list of VIP’s and staff and much more.

Onsite Meeting Management(back to top)

We will oversee all meeting functions making sure that they are carried out as specified in your agenda. We will act as the general troubleshooter between you and the hotel to ensure a successful event, as well as review the final bill from the hotel to reconcile any discrepancies before payment.

Vendor Contracts(back to top)

In addition to contracting with hotels, Planning Powers will assist in securing a contract for such services as:

• Audio/Visual Transportation
• Decorator, Exhibits
• Destination Management Companies
• Entertainment
• Security

Exhibits Management(back to top)

We will assist with producing an exhibit prospectus, managing exhibits and working with the exhibit/decorating company to guarantee a prosperous show.

Marketing/Publicity(back to top)

We will aid in the production and editing of promotional materials.

Continuing Education(back to top)

We will accurately determine requirements for providing continuing education/medical credits and assist in administering credits upon completion of the meeting.

Registration(back to top)

Depending on the size of your meeting and requirements for your registration process, we will either offer registration services or bring on a specialized associate.

*A minimum of 10 rooms for two nights or 25 rooms for one night are required for this “no-cost” service. A commission is paid by the hotel to Planning Powers. Planning Powers is not on a retainer with any hotel property nor does this affect the price of your guest room rate.