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Planning Powers is based in Alexandria, Virginia and works with clients across the US.

You may use the request information form for fast response or request for proposal, or email rfp@planningpowers.com.

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Planning Powers LLC
Phone: (703) 360-7516
Fax: (703) 360-7518
Email: meeting@planningpowers.com

Planning Powers, a leader in meeting and event planning services, has served many organizations representing a variety of industries and has gained the praise and attention of many organizations and colleagues. Our goal is to exceed the expectations of each and every client by customizing services and ensuring the success of each meeting and event.

In June 2010, Planning Powers formed a strategic partnership with MacNair Travel Management, an innovator in travel and leadership consulting. This alliance enables us to offer coordinated and integrated meeting and travel business solutions, to more efficiently and effectively serve the needs of our clients.

MaryBeth A. Powers, President

MaryBeth A. Powers, CMP, president of Planning Powers, has spent the majority of her professional life working for a variety of associations cultivating a myriad of skills involved with planning successful meeting and events ranging from 10 to 3,000+ attendees per meeting.

She has achieved her CMP (certified meeting professional) and is an active member in various meeting/event planning and professional organizations. She was nominated in 2005 & 2006 for Meeting Professional of the Year Association of Meeting Professionals (AMPS), and nominated Professional Meeting Planner of the Year, Professional Convention Management Association (PCMA), 2008.

Michael Cubbage, Associate

Michael is a graduate of George Mason University with a B.S. in Tourism & Events Management and has worked in the meetings industry since 2007. He has experienced both sides of our industry, having worked as both a supplier and planner. Michael has been involved with the planning of many types of events from street festivals, to association annual meetings & multi-day international medical forums. He is an active member of PCMA and Meeting Planners International (MPI), and is currently a member of the Special Events Committee for AMPs. His hobbies include cooking, wine, travel, photography, snowboarding and spending time with friends & family.

Joanne Sawczuk, Associate

Joanne comes to us with 10 years of experience as an Account Manager/Sales for Xerox Corporation in NYC. After leaving Xerox, she has engaged in other sales and event planning on a consultant basis. A graduate, with a Bachelor of Science in Finance from Villanova University, Joanne’s interests include health & fitness, cooking, gardening and travel.

Other Associates

Planning Powers partners with a number of other associates such as promotional, printing, editorial and information technology professionals, as needed. We are ready to help with every aspect of meeting and event planning.

Planning Powers is a proud member of the Professional Convention Management Association (PCMA), Association of Meeting Professionals (AMPs), The Center for Association Leadership (ASAE) and the International Airlines Travel Agent Network (IATAN).

]]> http://planningpowers.com/about/about/feed/ 0 http://planningpowers.com/clients/clients/ http://planningpowers.com/clients/clients/#comments Wed, 15 Sep 2010 00:32:38 +0000 admin-planning http://planningpowers.com/?p=178 Our Clients

President Bill Clinton and Mary Beth Powers at the National Council Meeting, San Diego, May 2011. Photo by Jeff Dayak Photography

Planning Powers serves a variety of industries and organizations with successful meeting and events planning, from 10 to more than 1,500 attendees.
This is a list of current and past clients with whom we’ve been honored to work.

• AES, Arlington,VA
• America’s Promise, Alexandria,VA
• American Mental Health Counselors Association, Alexandria,VA
• American OrthoPsychiatric Associations, New York, NY
• Association of Pool & Spa Associations, Alexandria,VA
• Biologics Consulting Group, Alexandria,VA
• Center for Effective Public Policy, Silver Spring, MD
• Comprehensive NeuroScience Inc., White Plains, NY
• Connerton & Ray Law Firm, Washington, DC
• Energy Management Systems User Group (a division of PEPCO), Washington, DC
• International Bottled Water Association, Alexandria,VA
• Millian Byers Associates, Washington,DC
• National Association for County Behavioral Healthcare Directors, Washington,DC
• National Council for Community Behavioral Healthcare, Washington,DC
• National Environmental Education & Training Center, Indiana,PA
• New Jersey Warehousemen & Movers Association, Toms River,NJ
• OneVirginia, Alexandria,VA
• OPEN MINDS, Gettysburg,PA
• OSI Software Inc, Seattle,WA

Thank you for your interest in Planning Powers. We’re ready to help with all your meeting needs.

Use the form on this page to request information or submit your request for proposal (RFP). We will respond within 1 business day. Email us at rfp@planningpowers.com or visit our contact page to call or fax.

cforms contact form by delicious:days

In June 2010, Planning Powers and MacNair Travel Management formed a strategic partnership in the meetings and travel management business.

Planning Powers, a leader in meeting and event planning services and MacNair Travel Management, an innovator in travel and leadership consulting formed this alliance to offer coordinated and integrated meeting and travel business solutions, to more efficiently and effectively serve the needs of our clients.

This page lists our most popular services. Please contact us for more information or with any special requests — use our information request form to submit your request for proposal or to ask a question, email us or see the contact page for more options.

• Site selection
• Hotel contract negotiations
• Meeting management and logistics
• Onsite meeting management
• Travel Management
• Vendor contracts
• Exhibits management
• Marketing/publicity
• Registration

Site Selection

Location, Location, Location — it can make or break your meeting! Save time and money by letting us do the work for you! We will research and recommend the best venue for your event by identifying sites that meet your criteria and offer the best value for your meeting. At no cost to you, Planning Powers can search sites and negotiate contract(s) for your event. Note minimum requirements for no-cost services.

Hotel Contract Negotiations

Today, hotel contracts are more of a science than an art. Knowledge and expertise in negotiating meeting contracts and understanding industry trends will save your organization time and money. We will skillfully negotiate a hotel contract that will best suit your needs and offers the best value to your event. We have years of experience in contract negotiation and have developed many relationships in the hospitality industry which benefits our clients.

Meeting Management and Logistics

Worry-free planning! We will handle all details, so you don’t have to! This service includes: meeting with the hotel staff to determine and review your meeting/event requirements; providing the hotel/venue staff with your agenda and requirements; finalizing food and beverage arrangements; arranging audio/visual equipment; furnishing the hotel with a rooming list of VIP’s and staff and much more.

Onsite Meeting Management(back to top)

We will oversee all meeting logistics making sure that they are carried out as specified in your agenda. We will provide the hotel/venue with function sheets and meet with them prior to your event. We will act as the general troubleshooter between you and the hotel/venue to ensure a successful event. Additionally, we will review the final bill(s) to reconcile any discrepancies before payment.

Travel Management(back to top)

Planning Powers has partnered with MacNair Travel Management to offer comprehensive meeting and logistical planning for meetings and travel business solutions, making it more efficient and effective in serving the needs of their clients. Linking meeting and travel needs has never been more easy. Personalized online and call-in reservations system for staff, non-staff and meeting attendees are connected with your online registration page, thus, providing customized reporting and traveler tracking programs for these travelers.

Vendor Contracts(back to top)

In addition to contracting with hotels, Planning Powers will assist in securing a contract for such services as:

• Audio/Visual Transportation
• Decorator, Exhibits
• Destination Management Companies
• Entertainment
• Security

Exhibits Management(back to top)

We will assist with producing an exhibit prospectus, managing exhibits and working with the exhibit/decorating company to guarantee a prosperous show. We can also assist with identifying potential companies to exhibit at your meeting.

Marketing/Publicity(back to top)

We will aid in the production and editing of promotional materials, including “save-the-date,” preliminary and Final Programs.

Registration(back to top)

Depending on the size of your meeting and requirements for your registration process, we can offer registration services or bring on a specialized associate to complete the task.

No-cost services requirement: A minimum of 10 rooms for two nights or 15 rooms for one night are required for no-cost services. A commission is paid by the hotel to Planning Powers. Planning Powers is not on a retainer with any hotel property nor does this affect the price of your guest room rate.